Approved April 6, 2020
“Members” refers to all active Evaluators in the CTNA organization.
Maintaining active Membership requires each evaluator to:
- Conduct a minimum of 1 evaluation per year.
- Participate in at least 1 committee, subcommittee, or other organizational role every 6 years.
- Maintain professional conduct and respond to host and participant inquiries in a reasonable timeframe (within 3-5 week days).
- Follows the official evaluator code of conduct: Link to CyberTracker.org (Assessor bylaws) .
Steering Committee Objectives and Purposes
The specific objectives and purposes of the Steering Committee shall be: maintaining a website to provide current outreach; maintain and develop Organization’s Protocol and Programs; maintain global communication with International partners; Assist CT development and growth in Europe and in other regions; oversee and assist N. American Evaluators; oversee, choose, and support new N. American Evaluators; develop and disseminate marketing and outreach strategy, and information; strengthen global and domestic team relations; ensure Evaluator roles, responsibilities, and ethics are being upheld; provide organizational decision making process; manage disciplinary issues.
The Steering Committee will also develop and support sub-committees as necessary (Trailing Committee, etc).
(See further duties below)
Officers of Steering Committee
The three to four officers shall be thea President and 2-3 Steering Committee officers. The “Initial Evaluator”, will be available to provide a vote on decisions in the event that the officers are equally divided on a decision, depending on committee officer numbers.
Any member may serve as an officer of this corporation.
Election and Term of Office
Steering Committee Officers shall be elected by CTNA Members, by willingness to volunteer, or as a rotating shift as required as part of the role of being an Evaluator, whichever is necessary. The President shall be elected by all CTNA Members, or volunteer. Each officer shall hold office for a term of 2 years, or until he or she is re-elected, resigns or is removed or is otherwise disqualified to serve, or until his or her successor shall be elected and qualified, whichever occurs first. No Member shall hold the same office for more than three consecutive terms.
Removal and Resignation
Any officer may be removed, either with or without cause, by a two-thirds vote of the Evaluator Group at any time. Any officer may resign at any time by giving written notice. Any such resignation shall take effect at the date of receipt of such notice.
Any vacancy caused by the death, resignation, removal, or otherwise, of any officer shall be filled by the Evaluator Group, as per voting by normal voting process or volunteering within 30 days of the vacancy. In the event of a vacancy in any office other than that of President, such vacancy may be filled temporarily by appointment by the President/Steering Committee.
Duties of President
The President shall be the executive officer of CTNA, and shall supervise and manage the affairs of the organization and the activities of the Steering Committee and Evaluator Group, including outreach, organization and protocol maintenance and development, and program development. He or she is responsible to promptly answer or appropriately direct questions from any member of CTNA. He or she is also responsible for communication with CyberTracker SA and CyberTracker EU (or other developing regions under CTNA guidance) to maintain global standards and unified CT growth and development. Duties of the President include being point of contact for assistance with protocol development in new regions, works with Steering Committee to designate new Evaluators, marketing and outreach, program development, etc. He or she shall perform all duties incident to his or her office and other duties as may be required by CTNA, or by these Bylaws. The President shall preside at all meetings of the Steering Committee and Evaluator Group.
Duties of Steering Committee Officers (Non-President)
The officers will allot time required for meeting with Steering Committee, to make informed decisions for CTNA development, outreach, protocol or new/amended bylaws, etc. Each officer can expect a minimum of 12 meetings annually. The Steering Committee shall also fulfill all roles of the President if president falls ill, dies, etc. A new President is appointed by volunteering or by election by Members.
The Steering Committee shall make decisions for the organization about all of the above mentioned duties and responsibilities, with input from all Members on each major decision.
Topics under scrutiny for change or implantation shall be expressed to CTNA Members in written correspondence for feedback and comments before a final decision is made. If no objections or suggestions are voiced within 2-weeks, the steering committee will move forward with the decision.
If suggestions or revisions are proposed, the steering committee will discuss the issue and may implement the proposed changes. In cases of protracted disagreement around a specific issue, the steering committee will decide whether to bring it to a vote by all Members (includes steering committee and president).
Any issue can be brought to a full vote by request of 3 members to the steering committee.
Meetings of all Members (Steering Committee and other Members)
Place of Meetings
Meetings of Members shall be held as conference calls or other places as may be designated from time to time by availability/accessibility of Members. A CTNA meeting of Members shall occur at least bi-annually.
Conduct of Meetings
Meetings of Members shall be presided over by the President of the organization or, in his or her absence another officer of the Steering Committee.
Compensation, Payment Duties
It is the duty of all Members to contribute financially to costs essential to the maintenance and growth of CTNA, including web hosting, database management, computer upkeep, marketing outreach, etc. Costs not specific to basic maintenance shall be discussed and voted upon by all Members.
Steering committee will keep records of meeting minutes in Shared Google Folder for references by all Members.
The Steering Committee shall send an annual report at year’s end, containing any information pertinent to the organization and all Members: Evaluation numbers, new host organizations, marketing and outreach progress, Evaluator stats, etc.
Amendment of Bylaws
Subject to the power of the Members to adopt, amend or repeal the Bylaws of this organization and except as may otherwise be specified under provisions of law, these Bylaws, or any of them, may be altered, amended, or repealed and new Bylaws adopted by approval of Steering Committee and Members.